Below is the body of the contract that artists and Articulate sign
A.
Articulate RESPONSIBILITIES
1.1 Provide
24 hour access to Articulate Premises and an Articulate liaison person who will
be familiarised with the general intent of the Project and arrangements for any
public events, exhibition minding and de-installation. This person will be available
for any queries regarding the use of the space and how to work with Articulate.
1.2 Provide
publicity and promotion to the Project as outlined below for an advertisement
in Art Almanac, media release to an industry e-list, an invitation to an
attendance e-list, an entry on Articulate’s blog and promotion on the Articulate social media.
1.3 Liaise
with Articulate tenants and neighbours, and other co-exhibitors at Articulate
and upstairs regarding the requirements of your Project in relation to sound
and smell to ensure that the presentation of it is not compromised during
public attendance times.
1.4 Provide
available audio-visual equipment including projectors, media players,
speakers
and some chairs.
1.5 Ensure
any dispute concerning the Project is dealt with in processes that provide the
best possibilities for resolving the matter. If an issue cannot be resolved by
discussion involving the Articulate liaison person then Articulate will
nominate an arbitrator to determine the dispute and the arbitrator’s decision
shall, subject to any other law, be binding.
1.6 Provide
access to a key and keep a $300 bond to cover any cleaning or repairs
required
for Articulate premises and refund this amount as soon as practical after the
Project
completion and return of the keys.
1.7 Provide
tables, glassware, plates, teapots, coffee plungers
and other crockery for public
events.
1.8 Provide
parking for installation and de-installation at the back of Articulate premises
for
drop off and pick up near the door entrance (for ten minutes only), allowing
other
cars
to pass. Parking is available at the front of Articulate premises from 10am to
3pm
weekdays
and at night after 7pm, and all weekend as well as neighbouring streets. The
front doors of Articulate can be opened to 3 metres
wide for delivery access.
1.9 Provide
insurance for public liability cover if any incident occurs as a result of
negligence
by the organisation.
1.10 Provide
wifi with password that is on the back of the modem in the upstairs
kitchenette.
1.11 Ensure
that any variation to this Contract is in writing and signed by both parties.
B.
Artist RESPONSIBILITIES
Preparatory activity
2.1 Not
alter or permit any changes to the services (water, electrical, phone,
electronic communications, exit sign lights) provided to the building.
2.2 Cover
all insurance in relation to the Project that includes damage to the work
during exhibition, installation, de-installation, such as in the case of damage
or theft. This also includes any personal injury or to others, or damage to
other property. This can be due to
defective electrical equipment used in artwork, results of injury or death, and
inappropriate acts or omissions by Project contractors during the Project on
and off Articulate premises.
2.3 Provide
suitable short text (show title, participating artist names, exhibition dates
and Public Event details) and a high resolution image six weeks before the
scheduled
Project start for entry in Art Almanac so that an entry can be placed.
2.4 Provide
suitable final text and image material for a media release and invitation two
weeks before the scheduled rental of the space so that
Articulate can disseminate
information to promote the Project via its blog, email
list and social media.
2.5 Consult
with the Articulate liaison person regarding appropriateness of proposed
attachments to walls, floor and ceiling; drilling of any
holes; and requirements of the
proposed use of the space regarding sound, smells and
any matters that may be deemed
controversial, such as nudity.
2.6 Ensure
that no-one stands on the exposed horizontal beams between the upper and
lower
floors to install work, take
photographs or for anything else.
2.7 Negotiate
with upstairs exhibitors through the Articulate liaison person if the
curtains
that are available for use are to be used to block out the upstairs window.
Costs
2.7 Pay a rental fee of $550 per week and a $100 contribution
towards electricity and
advertising in Art Almanac, as listed in the invoice. The standard project is for 3 weeks,
with minimum opening hours 11am - 5pm Friday - Sunday. One week’s rent is payable on accepting a date for the Project, which will be forfeited if the artist withdraws within three months of the starting date. The balance of the rental fee and a bond of $300 are due on commencement. (No rental fee is charged for funded projects/periods that are
described as 'rent-free'.)
advertising in Art Almanac, as listed in the invoice. The standard project is for 3 weeks,
with minimum opening hours 11am - 5pm Friday - Sunday. One week’s rent is payable on accepting a date for the Project, which will be forfeited if the artist withdraws within three months of the starting date. The balance of the rental fee and a bond of $300 are due on commencement. (No rental fee is charged for funded projects/periods that are
described as 'rent-free'.)
2.8 Budget
for any Public Events (such as food and drinks at openings), and all
costs
associated with the installation and de-installation of the Project. This
includes
supplying all necessary equipment, tools and materials that
are not available at
Articulate
to enable the appropriate, safe and secure installation of works. Articulate
provides
ladders, screwdrivers, hammers, and a spirit level and drill, as well as some flat screens, data projectors and sound equipment.
Installation and de-installation
2.9 Ensure
all activity at Articulate premises and any off-site activity associated with
projects
comply with the relevant sections of regulations including Workplace, Health
and
Safety (WHS) and Occupational Health and Safety. Compliance with these
regulations
mainly involves following points (2.9 to 2.16).
2.10 Ensure
all rubbish from the installation and any public events is removed from
Articulate
premises. There is no rubbish collection at Articulate premises.
2.11 Ensure
all preparatory items and equipment are removed from Articulate premises
before
any Public Event as a storage area is not available.
2.12 Avoid
smoking at Articulate as it is a smoke-free zone.
2.13 Avoid
bringing pets to Articulate apart from those required by people with disabilities.
Pets
can be tied up outside the front or the back of the premises.
2.14 Exercise
care at Articulate by keeping tools and equipment safe and secure, using
electrical
and electronic equipment and installations in a safe manner, and advising the
Articulate
liaison person in advance about sound and smells whilst installing.
2.15 Exercise
care to install the show in a safe manner to prevent visitors tripping or
getting
hurt
by materials falling down or collapsing. This also applies to adjunct
performances
and
events that may be part of the Project on or off-site.
2.16 Arrange
all electrical leads and tape them in such a way as to prevent accidents that
may
be
caused from tripping. If the floor is wet, you must use the “wet floor”
sandwich board
that
is stored in the cupboard near the front door.
2.17 Include
a second person when arranging the track lighting as this is required by law.
Before
starting the lights must be turned off and a towel must be used when moving
them.
2.18 Bring
Project elements and equipment onto Articulate premises from Tuesday on
the
first scheduled day of booking or speak to the Articulate liaison person about
any
particular
needs regarding this.
2.19 Rectify
any changes, damage or residue caused to Articulate premises when de-
installing
such as cleaning including mopping the floor, and repairing any wall damage
and
painting it. See laminated information sheet ‘Articulate project space handy hints
for
leaving
Articulate how you found it’.
2.20 Completely
remove the Project by midnight on the Monday of the scheduled closing
of
the Project. Premises need to be cleaned, painted and repaired.
2.21 Ensure
appropriate measures are taken in relation to matters that could result in
censorship such as a sign at the public entry door
warning people of nudity.
2.22 Accept
that the use of the space is not exclusive as
other Articulate artists and tenants,
and
their invitees may access the space.
2.23 Leave
the front door locked whilst installing.
2.24 Give
detailed instructions on how to operate equipment for your artwork and
leaving
this with your contact number inside the cover of the message/visitors’ book.
Contact
any co-exhibiting artist if there is an issue with the operation of their work.
During the Project period
2.25 Provide
a room sheet for your Project and any Public Events, and take professional
standard photos at the Project and events them, particularly any opening, for Articulate to use
to promote the Event on Facebook and the blog. Room sheets should include the following basic information:
standard photos at the Project and events them, particularly any opening, for Articulate to use
to promote the Event on Facebook and the blog. Room sheets should include the following basic information:
• Location: Articulate project space, 497 Parramatta
Road, Leichhardt NSW 2040 Australia
• Times: Year, dates and hours of opening of your
Project and Public Events.
(Standard opening hours are 11am - 5pm Friday - Sunday, except for the first Friday when it opens at the
6-8pm opening event.)
(Standard opening hours are 11am - 5pm Friday - Sunday, except for the first Friday when it opens at the
6-8pm opening event.)
2.26 Organise
and oversee any Public Events (including openings), making sure the bar
remains
neat, dirty glasses are cleared regularly, food is topped up or taken away when
finished,
and rubbish is removed and all equipment put away at the end.
2.27 Ensure
Public Events comply with State Laws that
mainly entails not selling alcohol,
creating
excessive noise, causing public nuisance or conducting activity that can cause
disrepute
to Articulate, and only using Articulate premises in the manner outlined in the
Contract. The relevant legislation is The Liquor Act
1982 (NSW); Noise Control Act 1975
(NSW);
Protection of the Environment Act 1997 and 2000 (NSW); and Public Nuisance
Laws,
Local Government Act 1993 (NSW). Evidence
of possible breach of these laws,
such
as a complaint from a neighbour about noise, can result in the bond being
forfeited.
2.28 Ensure
safety and security of the Project and Articulate premises during opening hours
and
on leaving each day close the windows, turn off the air conditioning and
electrical
equipment,
and lock the front and back doors.
2.29 Ensure
the Project remains fully installed for public viewing until 5pm on the last
day of
scheduled
viewing and that work is not de-installed prior to closing time, and that during
opening hours the ARTICULATE OPEN sign is placed on the front of the building.
opening hours the ARTICULATE OPEN sign is placed on the front of the building.
2.30 Ensure
the Project is invigilated for the hours advertised and that at the start of
the
period
all of the Project’s electrical equipment is turned on, and then turned off at the
end
of
the period without adjusting volumes. A mute function on all remote controls
can be
used
when there are no visitors in the space.
2.31 Accept
that Articulate may need to cancel the Project and refund your money if
circumstances
are beyond the control of Articulate, such as the premises being
determined
as unsafe or damaged and in need of repair.
2.32 Accept
that breach of anything in the contract could result in the forfeiture of the
bond
in
part or full.